ST.  CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

MINUTES

of the

344th MEETING OF THE BOARD OF GOVERNORS

HELD ON TUESDAY, APRIL 30, 2002

in the Board Room, Thames Campus, 1001 Grand Ave. W., Chatham, Ontario at 6:30 p.m.

PRESENT:		
		Mr. J.  Belanger
		Mr. L. Browning 
		Mr. R. Feldmann
		Mr. S. Funtig
		Ms. D. Livneh
		Mr. J. Lucas
		Mr. R. Marentette
		Ms. L. McGeachy Schultz, Vice-Chair
		Ms. C. Pare
		Ms. P. Williams
		Mr. M. Vourakes
		Dr. J. Strasser, President

Also Present:

Mr. G. Docherty, Vice President, Academic
Ms. G. Duff, President, Thames Student Incorporated
Mr. J. Eenink, President-Elect, Thames Student Incorporated	
		Ms. P. France, Chief Information Officer/Corporate Secretary
		Ms. L. Fujimoto, Manager, Academic Support
Ms. S. Garant, Secretary, Board of Governors
		Ms. J. Harris, Executive Director, Student Support Services
		Ms. L. Logan, Vice President, Finance & Corporate Services
		Ms. P. McFarlane, Principal, Thames Campus
		Mr. A. Singh, Manager, Systems Development
		Ms. B. Storey, Project Manager, IT Strategy
		Ms. J. Trudell, Observer, Retiree Division

ABSENT:
		Ms. M. Bearfoot-Jones
		Ms. K. Bevan
		Mr. R.  Pollock, Chair
		Ms. V. Barker

 A quorum of the Board of Governors being present, and the notice of meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting/Agenda is attached as Appendix A.

Ms. McGeachy Schultz chaired the meeting and Ms. Garant was the Recording Officer.   

1.0	ADOPTION OF AGENDA AND CONFLICT OF INTEREST DECLARATION

Ms. Williams declared a conflict of interest with item 4.1 – Huron Lodge and indicated that she would be leaving the room when that item was discussed.  There were no other declarations of conflict of interest.   

The Chair indicated that the order of the agenda would be changed to accommodate guests and presenters.     

RESOLVED THAT the agenda be adopted as amended.

2.0	APPROVAL OF MINUTES OF MARCH 26, 2002 MEETING

Copies of the minutes, with appendices, had been previously distributed to all members of the Board of Governors.   

Ms. Williams asked that the minutes be amended to reflect that she provided proxy in her absence and should not be recorded as absent in the minutes.  

RESOLVED THAT the minutes of the March 26, 02 Full Board meeting be accepted with the above amendment.  

3.0	CONSTITUENT REPORTS

There were no Constituent Reports provided to the Board.  

4.0	POLICY DEVELOPMENT

4.1	Annual Planning Cycle

Ms. McGeachy Schutlz and Dr. Strasser presented a draft Board Planning Cycle to the Board for discussion.  The circulated document is attached as item 4.1   

RESOLVED THAT Board Planning Cycle be adopted as circulated.  

5.0	INFORMATION REPORTS

5.1	Signalization of Highway #3

Dr. Strasser reviewed the letter attached to the agenda as item 5.1 and requested full endorsement from the Board for resolution to this issue in the form of a letter to the Minister of Transportation.  The President pointed out that the letter would also include a recommendation that funding be provided to the College to defray any costs incurred in making changes to the front entranceway.  

RESOLVED THAT the Board agreed to endorse the College’s pursuit of funding to result in the proper signalization at the Highway #3 College entrance.  

5.2	IT Strategy – Executive Summary

Prior to her formal presentation on the status of the IT Strategy, Ms. France introduced the following administrators whose role is to assist with the successful implementation of the IT Strategy and thanked them for their current efforts:  Mr. Bill Hunter, Manager of Network Services, Ms. Lynn Fujimoto, Manager, Academic Support, Mr. Amar Singh, Manager, Systems Development and Ms. Beth Storey, Project Manager, IT Strategy.

Ms. France then presented an Executive Summary of the IT Strategy.  

In response to a governor’s inquiry, Ms. France explained that the new integrated system was targeted to be in place for Fall of 2003.  

.   

Ms. France announced that the next steps are to finalize the successful vendors for the existing Request for Proposals and create a full implementation plan for the integrated College wide system.  She further announced that a progress report would be presented to the Board in September 2002.  

Both Ms. Harris and Mr. Vourakes spoke in favor of the IT Strategy and expressed the need for a new Student System, explaining that the existing one is no longer adequate, citing examples of poor statistical data, system failures, and generally slow processing time resulting in long line ups for the customers.  

Dr. Strasser pointed out that the College would be proceeding as planned and signing contracts as early as next week to ensure established deadlines are met.  

Ms. France’s full presentation is attached as item 5.2.    

RESOLVED THAT the Board accept the “IT Strategy – Executive Summary” as presented for information.  

5.3	Innovation & Business Development New Activities Development 
Process

Mr. Vourakes presented the new form to request, or propose a new course/program offering that was attached to the agenda as item 5.3 to the Board for information.

He explained that the time previously needed for approval of a new course/program submission was estimated between one and two years and that this new process has condensed that same approval process to five months.  

5.4	Sector Highlights

The Chair invited questions regarding the various sector highlighted attached to the agenda.  

5.5	Applied Degree Update

Prior to his formal presentation on the Applied Degree update, Mr. Vourakes thanked the President for his support and input throughout the process, pointing out that Dr. Strasser was invaluable throughout the development and implementation stages.  

 Mr. Vourakes announced that the proposal on the Industrial Management – Bachelor Degree program will go out on May 6, 2002 and that the College hopes to begin offering the program as of Fall 2003.  He explained that the Quality Assessment Board would visit the College to review the curriculum vitae of the faculty delivering the courses within the proposed program.

Dr. Strasser pointed out the stiff competition to deliver the degree programs, explaining that twelve other colleges submitted similar programs.

 In response to a governor’s inquiry, Mr. Docherty expressed the need for flexibility in delivery, with courses being offered between the hours of 7:00 a.m. to 10:00 p.m. to attract students.  He also added that he hoped the new Student Information System being implemented for Fall 2003 would allow for course-based registrations to accommodate various student types.  

The presented document is attached as item 5.4.

RESOLVED THAT the Applied Degree-Level Standard Report be received for information with Board endorsement to pursue these avenues.  

6.0	DATE OF NEXT MEETING 

The Chair explained the many of the Board members are attending the ACCC conference the week of May 27, 2002, therefore, the date of the next meeting of the Board of Governors will be scheduled for Tuesday, May 21, 2002.