THE ST. CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

M I N U T E S

of the

337th MEETING OF THE BOARD OF GOVERNORS

	HELD ON TUESDAY, MAY 22, 2001

in the Board Room #342, South Campus, 2000 Talbot Road West, Windsor, ON at 7:30 p.m.

P R E S E N T:		Ms. V. Barker
Mr. J. Belanger
Ms. K. Bevan
		Mr. L. Browning
		Mr. R. Feldmann
		Mr. S. Funtig
		Ms. L. McGeachy Schultz
		Mr. R. McMaster
Mr. R. Pollock
Mr. M. Vourakes
Ms. P. Williams
Dr. J. Strasser, President
Ms. D. Desjardins, Executive Assistant and Corporate Secretary

Also present:
Mr. B. Harvey, Vice President, Business Development
Ms. L. Logan, Vice President, Corporate Services
Ms. M. Young, Executive Director, Human Resources
Mr. T. McCarthy, Executive Director, St. Clair Foundation
Mr. R. Erwin, Administrative Staff Association
Ms. R. Hicks, Faculty Observer
Ms. P. Abbott, Support Staff Observer
Mr. T. Bateman Director, Facilities Management
Mr. W. Howell, Manager, Health and Safety
Mr. R. Walker, Chair, Hospitality
Mr. K. Hartford, Co-Chair Safety Committee
Ms. S. Sharon, Co-Chair Safety Committee
Mr. J. Wilson, Chair, Continuing Education
Mr. G. Sheppard, Chair, Business

A B S E N T: 		Ms. M. Bearfoot-Jones
		Mr. R. Marentette
		Ms. C. Pare
		Ms. D. Livneh

					- 2 -				2001 05 22

A quorum of the Board of Governors being present, and notice of the meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting and Agenda is attached as Appendix  A.
						
Mr. Richard Pollock chaired the meeting.  

1.0	ADOPTION OF AGENDA AND DECLARATION OF INTEREST

There were no declarations of interest.  Item 3.6 – Request for New Program Approval – Institutional Food Service Worker and Item 3.7 - Board Member Reappointments were added to the agenda.

RESOLVED THAT the agenda be adopted as amended.

2.0	CONSTITUENT REPORTS

There were no constituent reports.

3.0	POLICY DEVELOPMENT

3.1	Approval of International Trade Management Program

A copy of the background and recommendation is attached to the Agenda as Item 3.1.

RESOLVED THAT the request for a new program in International Trade Management – Post Basic be approved for a January 2002 start.

3.2	Business Administration – Finance

A copy of the background and recommendation is attached to the Agenda as Item 3.2.

RESOLVED THAT the requested for a new program in Business Administration – Finance, be approved for a September 2002 start.

3.3	Audit Services

A copy of the information provided is attached to the Agenda as Item 3.3.

					- 3 -				2001 05 22

Ms. Logan reviewed the background and process used to select the Auditing firm.  In response to a governor’s inquiry regarding whom the auditors report to, Ms. Logan noted the auditors are a function of the Board and they report to the Board.  They are attesting to management’s representation of the financial statements.  The governor then questioned why the Board or the Audit Committee did not participate in this selection process.  Ms. Logan explained that the same process was used this time as last and the Board had not been involved then.

RESOLVED THAT the appointment of KPMG as College Auditor for a period of five (5) fiscal terms, commencing on April 1, 2001 until March 31, 2006, be approved AND THAT the term of appointment be on condition that the services provided by KPMG be reviewed by administration on an annual basis to ensure the College is satisfied with the services being performed.

3.4	Tuition Fee Policy

The President advised he would like to begin offering the tuition rates outlined in Section A for U.S. students starting in 2001-02 and at this time not go further with the international rates.  That would be a separate proposal to the Board.  He noted some interest is starting to come from the United States.

RESOLVED THAT the Tuition Policy be amended to allow St. Clair College to compete for students in the United States for the semester beginning September 2002 with the programs offered limited to those in Section A as attached.
 
3.5	Board/Foundation Policy

A copy of the draft policies is attached to the Agenda as Item 3.5.

The President noted the policies were developed to try to keep the relationship between the College Board and the Foundation Board as simple as possible in terms of the role of each and in terms of the communication.  Mr. McCarthy suggested the essence of the relationship is that the Board establishes the requirements and the Foundation’s job is to assess the fundraising market for the priorities and to return that information to the Board through the administration and the President.  The Foundation may identify opportunities to produce resources, funds or things that go beyond or differ from the College strategic priorities and that information would be fed back to the College Board for its deliberations.  He further advised a document that will mirror this would be incorporated in the Foundation Policies.

							- 4 -				2001 05 22

3.6	Institutional Food Service Worker Program

A copy of the background and recommendation is attached to the Minutes as Item 3.6.  Following a brief question period, it was

RESOLVED THAT the request for a new tuition short program – Institutional Food Service Worker be approved for a September 2001 start.

3.7	Board Member Reappointments

The Council of Regents requires a recommendation from the Board in the form of a motion to have members reappointed for another term.

RESOLVED THAT the Board recommend to the Council of Regents that Ms. Mary Rose Bearfoot-Jones, Ms. Lynn McGeachy Schultz, Mr. Robert Feldmann and Mr. J. Belanger be reappointed to the Board for a second term.

4.0	MONITORING REPORTS

4.1	Health and Safety Report

Mr. Howell explained the process for carrying out inspections by the Health and Safety Committee.  In response to a governor’s questions regarding the frequency of fire drills, it was noted the Committee is looking at staged fire drills.  The governor stressed this is a very important practice and she would like to see that done regularly.  Discussion then took place around the storage of PCB’s and the deadline to cease storage of this material.

Mr. Bateman advised someone will be brought in to look at the College Health and Safety Program globally to highlight areas we are doing well, areas where we are weak and make recommendations in terms of how to improve and benchmark against like firms.  When that audit report is complete it will be brought back to the Board. 

Following a discussion regarding the use of defibrillation equipment at the College, it was

RESOLVED THAT administration will report back to the Board on the feasibility of the College acquiring defibrillation equipment.

							- 5 -				2001 05 22

At this point a governor asked that the audit include an evaluation of any hazardous chemical storage on the property.

RESOLVED THAT the Health and Safety Report be accepted for information.

It was also,

RESOLVED THAT the College Health and Safety Policy, attached, be reaffirmed.

4.2	Community and Corporate Training Business Plan

A copy of the Business Plan was circulated with the Agenda.

Mr. Harvey reviewed the Business Plan in detail, and it was

RESOLVED THAT the Community and Corporate Training Business Plan be accepted for information.

5.0	INFORMATION REPORTS

5.1	Foundation Liaison Report

In the absence of Ms. Livneh, Mr. McCarthy provided a verbal report on the activities of the Foundation.  He noted the focus of the activity has been on the equipment side.

5.2	Emergency Reception and Evacuation Centre

A copy of the original letter of request is attached to the Minutes as Item 5.2 and the information report is attached to the Agenda as Item. 5.2.

RESOLVED THAT the report be accepted for information.

5.3	Sector Highlights

RESOLVED THAT the sector highlights be accepted for information.

5.4	FCEM Construction Methodology

A copy of the background report is attached to the Agenda as Item 5.4.

				- 6 -				2001 05 22

Ms. Logan reported that in June she would be bringing back the gross maximum price contract for Board approval.  Eastern Construction has been selected as the construction manager and they will come back to the College with a bid on the maximum price.  Mr. Bateman indicated we would not come back to the Board with a number that does not fit within our guidelines.

RESOLVED THAT the report be accepted for information.

6.0	DATE OF NEXT MEETING

The next meeting of the Full Board will be in September.