THE ST. CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

M I N U T E S

of the

336th MEETING OF THE BOARD OF GOVERNORS

	HELD ON TUESDAY, MARCH 27, 2001

in the Board Room #342, South Campus, 2000 Talbot Road West, Windsor, ON at 7:30 p.m.

P R E S E N T:		Ms. V. Barker
Mr. J. Belanger
Ms. K. Bevan
		Mr. L. Browning
		Mr. R. Feldmann
		Mr. S. Funtig
		Ms. D. Livneh
		Ms. L. McGeachy Schultz
		Mr. R. McMaster
Ms. C. Pare
Mr. R. Pollock
Mr. M. Vourakes
Ms. P. Williams
Dr. J. Strasser, President

Also present:
Dr. R. Donovan, Vice President, Academic
Mr. B. Harvey, Vice President, Business Development
Ms. L. Logan, Vice President, Corporate Services
Ms. M. Young, Executive Director, Human Resources
Mr. T. McCarthy, Executive Director, St. Clair Foundation
Ms. P. McFarlane, Principal, Thames Campus
Mr. R. Erwin, Administrative Staff Association
Ms. R. Hicks, Faculty Observer
Ms. P. Abbott, Support Staff Observer
Mr. L. Carlone, Director, Financial Services
Mr. E. Maurice, Budget Office
Mr. E. P. Chant, The Saint
Ms. B. Queen, Registrar

A B S E N T: 		Ms. G. Leslie (leave of absence)
		Ms. M. Bearfoot-Jones
		Mr. R. Marentette

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A quorum of the Board of Governors being present, and notice of the meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting and Agenda is attached as Appendix  A.
						
Mr. Richard Pollock chaired the meeting.  He congratulated Ms. Barker on her electoral triumph on being re-elected to the Board for a second term.

1.0	ADOPTION OF AGENDA AND DECLARATION OF INTEREST

There were no declarations of interest.  

RESOLVED THAT the agenda be adopted as circulated.

2.0	CONSTITUENT REPORTS

There were no constituent reports.

3.0	APPROVAL OF MINUTES 

A governor noted some comments were made at the meeting, however not reflected in the minutes.  This item was deferred.

4.0	POLICY DEVELOPMENT

4.1	2001-2002 Annual Budget

Ms. Logan presented the budget as outlined in the attached document.  She reminded the Board that at mid year review some human resource strategies and the strategic performance measurement system were curtailed and they are now incorporated in the Financial Plan for the next fiscal year.  The strategic performance measurement system being set up will allow administration to track and measure their progress in the six areas of focus contained in the Strategic Directions developed by the Board.  Ms. Logan noted there is continued uncertainty around funding and the best information available indicates a funding announcement will not be available until the middle of May or later.  This funding uncertainty is a problem for all Ontario colleges.  Ms. Logan commented there has been no indication from the government whether or not they plan to continue their phased roll-in of funding for Key Performance Indicators (KPI).  In terms of achieving enrolment growth she noted there has been some difficulty in maintaining and sustaining enrolment levels.  She further added grant simulations show the College share of the operating grant will decline this year and in the next two years as a result of enrolment declines.  

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Ms. Logan reviewed the revenue and noted the assumption was made that the system operating grant will grow by 2%.  She commented the Financial Plan presents a balanced position – no surplus, no deficit.

With regard to tuition Ms. Logan recalled last year the Ministry imposed a cap of 10% in tuition fee increases over the next five years.  This translates to $34 in each of five year starting last year.  In order to move the St. Clair tuition level up to the maximum across the Province, a meeting was held with the Student Representative Council where an increase was negotiated and a 3-year plan was developed to increase tuition to the Provincial maximum.  It was suggested by a governor that the Board discuss a Tuition Fee Policy at the next meeting of the Committee of the Whole.

Following a brief question and answer period, it was

RESOLVED THAT the 2001-2002 Financial Plan for St. Clair College, including the Tuition Fee Structure, be approved.

5.0	MONITORING REPORTS

6.0	INFORMATION REPORTS

6.1	Foundation Liaison Report

Ms. Livneh reported that the new chair of the Foundation Board has raised the issue of the relationship between the Foundation Board and the St. Clair College Board of Governors.  She suggested this item be placed on the next Committee of the Whole agenda.  She also noted Mr. Gerry Lesa has indicated he would like to meet with the Board of Governors.  Mr. McCarthy then provided a brief update on some of the activities of the Foundation and he noted the new Secretary of the Foundation is former Board member Ms. Linda Menard-Watt.

RESOLVED THAT the Foundation Liaison Report be accepted.

6.2	College Sector Highlights

RESOLVED THAT the College Sector Highlights be accepted.

7.0	DATE OF NEXT MEETING

The next meeting of the Full Board will be on Tuesday, April 24, 2001 in Chatham.