THE ST. CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

M I N U T E S

of the

333rd MEETING OF THE BOARD OF GOVERNORS

	HELD ON TUESDAY, NOVEMBER 28, 2000

in the Board Room #342, South Campus, 2000 Talbot Road West, Windsor, Ontario at 7:30 p.m.

P R E S E N T:		Ms. V. Barker
Ms. M. Bearfoot-Jones
Ms. K. Bevan
Mr. L. Browning
Mr. R. Feldmann
Mr. S. Funtig
		Ms. D. Livneh
		Ms. L. McGeachy Schultz
		Mr. R. Marentette
Mr. R. McMaster
Mr. M. Vourakes
Ms. P. Williams
Dr. J. Strasser, President
Ms. D. Desjardins, Corporate Secretary and Executive Assistant to the Board of Governors

Also present:
Ms. K. Gill-Gore, Executive Assistant, President’s Office
Dr. R. Donovan, Vice President, Academic
Mr. B. Harvey, Vice President, Business Development
Ms. L. Logan, Vice President, Corporate Services
Ms. M. Young, Executive Director, Human Resources
Mr. T. McCarthy, Executive Director, St. Clair Foundation
Ms. P. McFarlane, Principal, Thames Campus
Mr. R. Erwin, Administrative Staff Association
Ms. R. Hicks, Faculty Observer
Ms. P. Abbott, Support Staff Observer
Mr. L. Carlone, Director of Finance
Ms. A. Bennett, Manager, Budget Office
Ms. D. Church, Program Manager, FCEM
Mr. E. P. Chant, The Saint

A B S E N T: 		Ms. G. Leslie
		Mr. J. Belanger
		Ms. C. Pare
		Mr. R. Pollock

						- 2 -			2000 11 28

A quorum of the Board of Governors being present, and notice of the meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting and Agenda is attached as Appendix  A.
						
Ms. McGeachy Schultz chaired the meeting and Mrs. Desjardins was Secretary.  

1.0	ADOPTION OF AGENDA AND DECLARATION OF INTEREST

		Item 5.3 C.E.M. Academic Update was added to the agenda.

RESOLVED THAT the agenda be adopted as amended.

2.0	CONSTITUENT REPORTS

Ms. Abbott reported that the support staff voted to accept the most recent offer of the Council of Regents.

3.0	APPROVAL OF MINUTES – October 17, 2000

RESOLVED THAT the Minutes of the October 17, 2000 meeting of the Board of Governors of St. Clair College be adopted as circulated.

4.0	MONITORING REPORTS

4.1	Mid Year Budget Review 2000/2001

A copy of the handouts is attached as Item 4.1.

During her presentation Ms. Logan noted the in-year operating surplus is projected to be $23,000 as opposed to $96,000 as presented in the original budget.  She also provided an update on the strategies with regard to the Centre for Excellence in Manufacturing, rebuilding Community and Corporate Services, Key Performance Indicators, International Development, Marketing and Communications, Human Resource Development, Performance Measurement and Technology Infrastructure.  She indicated some of the work on the strategies would be deferred to April 1, 2001.

Ms. Logan reported the College will have a reduction in grant revenue next year of approximately $1 million and there has been nothing received from the Ministry with regard to KPI funding for next year.  
				
With regard to the requested draw down from reserves for replacement of the filtration system and heater in the pool Ms. Logan explained that there have been two failures within the last month of this pool equipment.  Water 
				- 3 -				2000 11 28

quality is being balanced manually and non-replacement of these items will require pool closure.  The five-year maintenance plan for the pool calls for replacement of these items in years two and three of the plan but circumstances now require immediate replacement.  In order to be able to sustain the costs for the pool, a number of in-year reductions have been made by deferring some activity.

A governor noted the Board is being asked to make a decision about the pool in isolation.  She commented that there is no information on what other items may require funding or deferral.   Ms. Logan advised that most of the areas where there is flexibility have been deferred and there is no other major expenditure other than fixed costs, operations, staffing etc. that can be deferred

A governor asked when a facilities plan will be presented to the Board and if it could be tied back to the financial plan that will underpin the kind of reserves needed so each time there is a major breakdown it can be addressed.  Ms. Logan noted the facilities master plan is not a five-year capital planning exercise but is really about the growth of the College.  She advised there is a near draft ready and it should be presented to the board in about February.  It is a 10-15 year plan around utilization of college facilities one component of which will be on capital needs.  Ms. Logan further added the facilities master plan will not address the deferred maintenance issue, however there is a five-year plan for facilities renewal.  Across the province there is a huge pent up deferred maintenance liability in excess of $200 million.  The institutional plan focused on the deferred maintenance.   St. Clair College has been very proactive in setting aside $300 -500,000 annually against deferred maintenance liability.  Ms. Logan also noted most colleges are projecting very large deficits next year and some are already at the doorstep of the Minister suggesting that colleges again across the province will end up again in deficit as in 96-97.  

RESOLVED THAT the Mid-Year Budget Review for 2000-2001 be accepted for information AND THAT the capital draw down from reserves in the amount of $130,000 be approved.

5.0	INFORMATION REPORTS

5.1	Foundation Liaison Report

Ms. Livneh provided a brief report noting that there will be a major announcement by Ford with regard to a donation.  

Ms. McFarlane noted that she brought information to the Board in October concerning the College’s intention to apply to the Ministry of Economic Development and Trade with regard to upgrading the Wallaceburg metalcutting trade center.  It was determined approximately $400,000 was 
					- 4 -				2000 11 28

needed to be raised locally and with the help of the Foundation this project has been started.   Great interest has been expressed and it is hoped at least 50% of the money will be secured as the proposal goes forward in December.  She expressed thanks to the Foundation, Mark Benoit, the project lead, and Janice Forsyth who has been very helpful in getting the proposal ready.  

5.2	College Sector Highlights

The Chair commented that she finds these highlights very helpful and suggested if Board members have any items that could be included under Board Highlights they could be coordinated by the Chair.  The first item under this is that Connie Pare received her 2nd Masters Degree.  This is a significant accomplishment.  

5.3	Academic Update – CEM

A copy of the report is attached.  Dr. Donovan introduced Donna Church who is working directly on the Ford Centre for Excellence in Manufacturing.  Dr. Donovan commented that the whole area of applied degrees is being addressed in relation to the CEM.   She also there is some work going on in an area industry identified, and that is the whole area of industrial supervision tied to one of our engineering technologies.  All present programs are being reviewed and new programs are being developed making sure industry needs are met by involving industry in looking at those programs.  All equipment has been reviewed and new equipment has been identified.  The most important aspect of that review is that it is being done with industry partners in the review of those lists.    Dr. Donovan reported that in the design of the building we are making sure that the building is flexible and has the capacity to expand.  She also noted that modified delivery of some programs now offered is being investigated and more collaborative opportunities with the high schools are being looked at.  Because of the up-to-date modern equipment that will be in the Centre there will be greater opportunities for continuing education.  

RESOLVED that the report be received for information.

6.0	CORRESPONDENCE

The correspondence was accepted for information.

7.0	DATE OF NEXT MEETING

The next meeting of the Full Board will be on Tuesday, January 30, 2001, in Windsor.