THE ST. CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

M I N U T E S

of the

324th MEETING OF THE BOARD OF GOVERNORS

	HELD ON TUESDAY, OCTOBER 26, 1999

in the Board Room, Thames Campus, 1001 Grand Avenue, Chatham, Ontario at
7:45 p.m.

P R E S E N T:		Ms. K. Bevan
		Mr. R. Feldmann
		Mr. S. Funtig
Ms. J. Harris
Ms. D. Livneh
Ms. L. McGeachy Schultz
Mr. R. McMaster
Mr. R. Pollock
Mr. D. Richardson
Mr. R. Williams
Mr. J. McGee, President
Ms. D. Desjardins, Corporate Secretary and Executive Assistant to the Board of Governors

Also present were:
Ms. K. Gill-Gore, Executive Assistant, President’s Office
Dr. R. Donovan, Vice President, Academic
Ms. L. Logan, Interim Vice President, Corporate Services
Ms. M. Young, Director, Human Resources
Mr. J. Martel, Professor
Ms. P. McFarlane, Principal, Thames Campus
Ms. L. Krushelniski, President, Student Representative Council
Ms. J. Mercer, Executive Vice President, SRC
Mr. D. Belanger, Director, SRC
Mr. E. P. Chant, Editor, Saint Newspaper

A B S E N T: 		
Ms. M. Bearfoot-Jones
Mr. J. Belanger
Ms. G. Leslie

A quorum of the Board of Governors being present, and notice of the meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting/Agenda is attached as Appendix  A.

						- 2 -					1999 10 26

Mr. Funtig chaired the meeting and Mrs. Desjardins was Secretary.  

1.0	ADOPTION OF AGENDA AND CONFLICT OF INTEREST DECLARATION

	The President asked to have item 4.1 removed from the agenda.  There was also a request to rearrange the order of the items on the agenda.

No conflict of interest declarations were made.

99-39	RESOLVED THAT the agenda be adopted as amended.

2.0	APPROVAL OF MINUTES – September 14, 1999 and September 28, 1999

			99-40
RESOLVED THAT the Minutes of the September 14, 1999 and September 28, 1999 meetings be approved.

3.0	POLICY DEVELOPMENT

	3.1	Election of Chair and Vice Chair of the Board

The chair noted he received two separate nomination forms both nominating Mr. Richard Pollock for Vice Chair and Mr. Stephen Funtig for Chair.  There being no further nominations from the floor, it was

99-41
RESOLVED THAT Mr. Richard Pollock will serve as Vice Chair of the Board AND THAT Mr. Stephen Funtig will serve as Chair of the Board for the 1999-2000 year.

	3.4	Approval of Audited Financial Statements

	All members received a copy of the Financial Statements for the Year Ended March 31, 1999 with the Audit Committee Agenda.  The Audit Committee met in July and the Statements were forwarded to the Ministry prior to the July deadline.  Although the Board gave the Audit Committee 

					- 3 -			1999 10 26

authority to approve the statements for submission to the Ministry, a formal motion is required by the Board.

	99-42
RESOLVED THAT Audited Financial Statements for the Year Ended March 31, 1999 be approved.

4.0	MONITORING REPORTS

	4.2	Centre of Excellence in Manufacturing – Update

	The President advised that on October 15th the College received a notice from the Ministry of Training Colleges and Universities in the form of an invitation to submit a proposal for the Super Build Growth Fund.  The previous unsuccessful proposal for a Centre of Manufacturing is being recast for the Super Build Growth Fund.  There are less than 30 days to put this together. A writing team is in place to develop the proposal for the Centre of Excellence in Manufacturing.  Support is being sought from industry and the municipality  and hopefully our submission will be successful. 

Mr. McGee noted that for almost a decade the College has been looking for a Centre of Excellence but with no success.  One of the pressures the college faces is the constraint of capacity.  The message has been clear for many years that the College is not producing enough people to meet industry requirements.  The College has grown by 60% in the last 3 ½ years and the demands of industry are still not being met.  It takes a tremendous investment in infrastructure and equipment to be a college that is delivering engineering technology programs.   The President stressed that the College has done an excellent job in trying to meet the community needs in spite of the financial constraints.  A lot of colleges have moved away from engineering technology because of the expense however it is the right thing for this community.  About 55% of our community is focused on manufacturing and the College Mission Statement reflects the need for the College to meet the education and training needs of our community.  A new Centre will allow the College about 15-20% additional growth that would not take place without the new facility.  Mr. McGee advised the College would need about a 50-50 share from the government and the community as a standard benchmark.  

This report was received for information.

				- 4 -			1999 10 26

5.0	INFORMATION REPORTS

	5.1	Kent Skills Centre Update

	The President indicated that earlier this year he asked Trish McFarlane to do a study of the Kent Skills Centre.  One of the reasons for that was the reduced usage of the Centre.  Ms. McFarlane reviewed the attached report in detail and it was accepted for information.

3.0	POLICY DEVELOPMENT continued

	3.3	Unfinished Retreat Business

The Chair thanked Mr. Martel for helping the Board to set direction for the coming year.  Mr. Martel reviewed the outcomes of the Board Retreat.   He handed out an updated version of the Retreat Outcomes, attached as Item 3.3.

It was agreed that the intent of the 1999-2000 Directions would be to first establish, on a going forward basis, a planning process for the college that evaluates the current and future community, student and employer requirements in relation to existing program delivery and future program development.  The parameters that will be incorporated into the planning process will include seven key criteria:

•	Affordability: as defined by each of the following stakeholders: the student, college, employers

•	Demonstrated community need

•	Accessibility

•	Employment opportunity

•	The ability to offer a specialized program or the capability to leverage a program into a Centre of Excellence

•	Future trends and opportunities

•	The capacity of the College to deliver the desired outcome in terms of resources, capital investment infrastructure and technology

At the Retreat the Board agreed there currently exists within the college, seven primary program streams grouped within the following sectors:

				- 5 –			1999 10 26

Health Science
Business
Manufacturing
Technology
Hospitality
Human Resources
Applied Arts and Sciences and Preparatory

It was agreed that the Board will review and evaluate each of the seven program areas employing the framework adopted in the new planning process.  In order to ensure relevant program delivery and resource allocation, each of seven primary program areas will be reviewed on a rotational basis at least once every three years.  In recognition of the resources required to undertake this initiative, the Board has selected manufacturing and technology for review under the new planning process for the 1999-2000 year.

 In recognition of the desire to establish a formalized planning process,  it was

	99-43
RESOLVED THAT the College Directions for 1999-2000 are:

1.  Develop a planning and prioritizing process to be presented to the Board in January, 2000.

2.  For the 1999-2000 year, administration shall focus on exploring opportunities in the manufacturing and technology sectors.  

The Chair recalled that at the retreat the Board talked about taking the policies and dividing them up for review.  He noted he has asked Lynn McGeachy Schultz to take the board policy manual and come back with segments of the policy binder for the board to look at over the next 3-4 meetings.  

At this point Mr. Martel briefly displayed on the overhead a sample perpetual agenda and perpetual calendar.  Ms. McGeachy Schultz indicated she would prepare a plan to bring to the Board about how the Board will review the policies.

							- 6 -			1999 10 26

6.0	CONSTITUENT REPORTS

	Ms. Krushelniski advised Orientation was a great success.  She then described the upcoming events being planned by the SRC.  She also spoke briefly about the difficulty the students are experiencing with the internet.

7.0	DATE OF NEXT MEETING

	The next meeting of the Full Board will be on Tuesday, November 23, 1999, in Windsor.