THE ST. CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

	M I N U T E S

	of the

	321st MEETING OF THE BOARD OF GOVERNORS

	HELD ON TUESDAY, JUNE 22, 1999

at the Caboto Club, 2175 Parent Avenue, Windsor, Ontario at 8:30 p.m.

P R E S E N T:		Ms. M. Bearfoot-Jones
		Mr. R. Cameron
Mr. R. Feldmann
Mr. S. Funtig, Chair
Ms. J. Harris
Ms. D. Livneh
Mr. R. McMaster
Ms. J. Pocock
Mr. R. Pollock
Mr. D. Richardson
Mr. R. Williams

Mr. J. McGee, President
Ms. D. Desjardins, Corporate Secretary and Executive Assistant to the Board of Governors

Also present were:
Ms. L. Watts, Vice President, General Studies & Student 
Services
Mr. K. Gill-Gore, Executive Assistant, President’s Office
Mr. M. Vourakes, Chair, Hospitality, Tourism and Casino Management Programs
Mr. D. White, Director, Business and Technology
Ms. L. Logan, Director, Financial Services
Mr. D. Watts, Faculty member, Graphic Design Program
Ms. M. Young, Director, Human Resources

A B S E N T: 		Mr. J. Belanger
Ms. C. Lucier
Ms. L. McGeachy Schultz
Rev. J. Redican

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A quorum of the Board of Governors being present, and notice of the meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting/Agenda is attached as Appendix  A.

1.0	ADOPTION OF AGENDA AND CONFLICT OF INTEREST DECLARATION

99-27	RESOLVED THAT the agenda
be adopted as distributed.

2.0	APPROVAL OF MINUTES

99-28	 	RESOLVED THAT the minutes of the
May 25, 1999 meeting of the Board
of Governors be approved.				

3.0	POLICY DEVELOPMENT

3.1	Board Meeting Schedule – 1999-2000

The Chair questioned whether the Board wished to carry on with monthly In Camera meetings. 

99-29	RESOLVED 	THAT the Board Meeting Schedule for September, 1999 to June, 2000 be approved.

3.2	Metal Cutting Industry – The Future

The President indicated he really appreciated the participation of the Board in the tour of Centoco.  It sends a very powerful message to industry about the Board’s interest in the kind of work being done in the community.  He also pointed out that Mr. Toldo advised there is a great need to produce additional people for his industry and he is willing to bring other industry leaders into the discussion as well. 

The Chair expressed the hope this visit to industry would be preparatory for the September Retreat where the Board looks at directions, opportunities and the vision for the college.

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The President noted that industry is sending the message that there is a need for people with skills somewhere between the Technologist 
and the Engineer, and this important requirement is not being addressed.  A discussion was held with Mr. Toldo and his staff about the Bachelor of Applied Technology or Manufacturing degree activity and they thought that would be appropriate and seem interested in helping to make the case to the Ministry.  There was also discussion around the polytechnic and that too was felt appropriate.   Two items identified in the Ontario Jobs Investment Board report were the polytechnic and bachelors degrees offered at colleges and St. Clair should be on top of these initiatives.

3.3	Follow-up on Visit to Centoco

The President noted the attached memo discusses the visit of
Mr. Tony Toldo to the College and mentions his interest in the St. Clair looking at W. D. Lowe seriously as a site for a Technology Centre.  His feeling is that W. D. Lowe has the space and the kind of floor, and structural requirements that are appropriate for an advanced technology centre.  Mr. Toldo also acknowledges that there are some characteristics of the building that may not be appropriate.  The Chair reiterated that this is an opportunity arising out of the board’s directions.  The preparatory work is being done to look at feasibility opportunities, costs, partnerships, etc.

Following further discussion about the opportunities and challenges involved, the Board asked administration to look at cost and feasibility and report back to the Board at the next meeting.

3.4	Board Information Requirements

A copy of the report is attached as Item 3.4.

Ms. Livneh noted an ad hoc committee was struck to determine what kind of information the Board would need from administration.  She reviewed the highlights of the report and a brief discussion ensued. In response to a question by the Chair about the effect of this request, Ms. Logan advised she does not think it can be done within two months.  Clearly the information with respect to historical trends could take some time.  She further added, in order to get a spending analysis, if we have to retool the way we track and assemble information, it may take a couple of feedback 

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sessions with the board to make sure we are on the right track.  It is do-able but it would take some time as well as some investment.

99-30	RESOLVED THAT the Report on Board Information Requirements be accepted AND THAT administration be requested to provide a report at the next meeting with regard to how the issues could be addressed.

3.5	Vice President, Business Development

The President reported just under 100 responses to the ad were received.  The first interviews are complete and the Committee is now considering the next step for second interviews and hope to have that completed in about two weeks.  In response to an inquiry regarding when to expect information about the rest of the re-organization, the President noted a newsletter is being produced this week which will deal with the chairs and over the summer additional information will be distributed.  

4.0	MONITORING REPORTS

4.1	Preliminary Financial Statements for Year Ended March 31, 1999 and Empowerment of Audit Committee___________________________________  

A copy is attached as Item 4.1.

Ms. Logan advised that there are many items not yet adjusted and the attached statement does not include the adjustment for changes to capital assets including the Amortization of Deferred Capital Contributions
and Depreciation. The fieldwork for the audit has been completed, the manager review started today, and partner review starts next week. 

Ms. Logan then asked the board to empower the Audit Committee to approve the financial statements for submission to the Ministry in order to meet the end of July deadline.   The statements will be brought back to the board at the next regular meeting as well.   This is consistent with what was done last year.

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99-31	RESOLVED THAT the Preliminary Financial Statement for the Year ended March 31, 1999 be accepted AND THAT the Audit Committee be empowered to approve the audited financial statements for submission to the Ministry.

4.2	Digital Animation Program

A copy is attached to the Agenda as Item 4.2.

The President recalled at the last meeting the Board asked administration to respond back at this meeting with the answer to a number of questions.  He reported the funding required is less than was presented at the last meeting and the risk is substantially reduced for start-up.  He reminded the Board that is difficult to start any new program because of the way the funding mechanism works and at some point an investment must be made.  In the past, reserves were used for program start-up.  He noted the return on investment starts to occur in the third year with full contribution to overhead in year four.

	Mr. Vourakes then reviewed briefly the statistics from other colleges offering this program.  He advised that Sheridan College and Algonquin College have 3100 and 3300 applications respectively for a total of 155 seats.  In response to a governor question, Mr. Watts noted the SGI machines the college presently has will be used for the proposed Hybrid and Industrial Programs but these programs are separate from this package.   Mr. Watts then provided the background on the person we have lined up to work in this program.  

	A governor expressed a concern about whether Animation is within the College’s core business.  The President pointed out that the same
software is used in the manufacturing sector and they are using more and more the techniques of simulation and animation as the Board saw at Centoco.  The President stated, if in the next 2-3 years it is decided the College does not need to invest in the other two programs, we do not have to proceed with them, however, if we start now we will be in better shape to serve the needs of industry at that time. 

	
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In response to a governor’s comment about enrollment being down substantially and the possibility of program cancellation, or resources/space not being allocated, the President noted that programs might be under threat for a variety of reasons.  If enrollment is down and we cannot turn that around, that program or part of it, may be at risk.  Another governor reminded administration that the Board, at the last meeting, asked for a business plan for all three programs.  The President commented the business cases have been done but approval is not being sought for the other two programs.  The Hybrid Program would require a very significant outlay of capital, which is why it was removed from the table at the last meeting.  Following further discussion, it was

99-31	RESOLVED THAT the Tradigital Animation Program be approved for launch in January 2000.

4 opposed

4.3	Medical Laboratory Technology – Name Change

A copy is attached to the agenda as Item 4.3.

99-32	RESOLVED THAT the program title change from Medical Laboratory Technology to Medical Laboratory Sciences be approved for implementation by September 1999.

4.4	Program Suspensions – Building Technology & Trades 

A copy is attached to the agenda as Item 4.4.

The President briefly outlined the reasons for suspension of the programs indicated.  The President briefly outlined the reasons for suspension and if in the next three years it is decided these programs make sense, they will be re-evaluated and brought back to the Board.

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99-33	RESOLVED THAT the request to suspend the Landscape Techniques Program, the Woodworking Technician, Woodworking Techniques, Woodworking Technology and the Plastic Mould/Product Design Technician programs for first-year applicants be approved effective September 1999.

4.5	Program Suspensions – Food Prep I and II

A copy is attached as Item 4.5.

99-34	RESOLVED THAT the request to suspend the Food Prep I and Food Prep II Programs be approved effective September 1999 for first-year applicants.

5.0	INFORMATION REPORTS

5.1	ACCC World Congress

The Chair noted that the highlight of the conference was a session put on by Grand MacEwan Community College called “Building Board Effectiveness:   A Pyramid Model That Works”.  A copy of the handout is attached as Item 5.1.  He felt it was very useful and informative.

5.2	Police Foundations Compressed Program

A copy is attached to the agenda as Item 5.2.

	The President advised a Police Foundations Program was implemented in 1998 to meet the objectives and educational requirements of Police Services in the Province of Ontario.  A number of people have expressed the opinion that university grads and college grads do not want to do the full four semesters of the program.  It was examined and found that 

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over the course of three semesters the learning outcomes could be achieved by people with a university degree or college diploma.

6.0	CONSTITUENT REPORTS

A copy is attached as Item 6.0.

In the absence of any constituent reports, the President took the opportunity to advise that St. Clair College has been awarded a contract to provide an in-service training certificate program to college teachers across the Province.  This was a collaborative initiative between our Faculty Union and Human Resources.  The proposal is based on college faculty having access to this training via the Internet through our Virtual Campus.  The Council of Regents and union members were very impressed with the proposal.   Mr. McGee concluded that this is a ‘feather in the cap’ of the people who worked on this successful proposal.

7.0	CORRESPONDENCE

A listing of the correspondence is attached to the agenda as Item 7.0.

	The Chair noted he has forwarded a copy of the letter from 
Ms. Bearfoot-Jones to the President for a response.  Also, in response to an inquiry from a governor, the President advised the Vice President Academic will start on August 16th.  He also indicated he would send a report to each board member with a recommendation regarding the Vice President, Business Development and solicit board approval that way.

	A governor reminded the President about the quarterly report on Panama.  He indicated he would send a package to the Board during the summer.

	The Chair reminded the board members about their responsibility to attend meetings, and attend functions such as Convocation.  He urged the members to try to participate in as many activities as possible. 

	The Chair also advised of a call for nominations for Chair and Vice Chair of the Board that will be sent to all members in August.  The election will take place in September.

8.0	DATE OF NEXT MEETING

The next meeting of the Full Board will be on Tuesday, September 28, 1999, in WINDSOR.