Title: THE ST
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Company: St. Clair College

THE ST. CLAIR COLLEGE OF APPLIED ARTS AND TECHNOLOGY

M I N U T E S

of the

334th MEETING OF THE BOARD OF GOVERNORS

	HELD ON TUESDAY, JANUARY 30, 2001

in the Board Room #342, South Campus, 2000 Talbot Road West, Windsor, Ontario at 7:30 p.m.

P R E S E N T:		Ms. M. Bearfoot-Jones
		Mr. J. Belanger
Mr. L. Browning
Mr. R. Feldmann
Mr. S. Funtig
		Ms. D. Livneh
		Ms. L. McGeachy Schultz
		Mr. R. Marentette
Mr. R. McMaster
Ms. C. Pare
Mr. R. Pollock
Mr. M. Vourakes
Ms. P. Williams
Dr. J. Strasser, President
Ms. D. Desjardins, Corporate Secretary and Executive Assistant to the Board of Governors

Also present:
Dr. R. Donovan, Vice President, Academic
Mr. B. Harvey, Vice President, Business Development
Ms. L. Logan, Vice President, Corporate Services
Ms. M. Young, Executive Director, Human Resources
Mr. T. McCarthy, Executive Director, St. Clair Foundation
Ms. P. McFarlane, Principal, Thames Campus
Mr. R. Erwin, Administrative Staff Association
Ms. R. Hicks, Faculty Observer
Ms. P. Abbott, Support Staff Observer
Mr. D. France, Manager, Student Centre
Ms. A. Bennett, Manager, Budget Office
Ms. D. Moro, Chair, Student Services
Mr. E. P. Chant, The Saint

A B S E N T: 		Ms. G. Leslie
		Ms. K. Bevan
		Ms. V. Barker

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A quorum of the Board of Governors being present, and notice of the meeting and the agenda having been duly sent to all Board members, the meeting was declared to be regularly constituted.  A copy of the Notice of Meeting and Agenda is attached as Appendix  A.
						
Mr. Richard Pollock chaired the meeting and Mrs. Desjardins was Secretary.  

1.0	ADOPTION OF AGENDA AND DECLARATION OF INTEREST

		There were no declarations of interest.

RESOLVED THAT the agenda be adopted as circulated.

2.0	CONSTITUENT REPORTS

There were no reports from the constituent representatives.

3.0	APPROVAL OF MINUTES 

The Chair thanked Ms. McGeachy Schultz for chairing the last meeting on short notice.  

RESOLVED THAT the Minutes of the November  28, 2000 meeting of the Board of Governors of St. Clair College be adopted as circulated.

4.0	POLICY DEVELOPMENT

4.1	Strategic Directions April 1 2001- March 31, 2002

At the Retreat in January the Board approved six general directions for the college for the year 2001-2002.  Also a motion was approved to form a sub-committee to provide specific directions under each one of the six areas of focus.  Mr. Feldmann presented the recommendations of that sub-committee.  

A.	Focus on the Learner

There was considerable discussion around the numbers contained in the first three bullets as well as international development.  It was noted after the business plan for International Development is presented to the Board in September the Board will be able to determine future goals in this regard.  

			- 3 -				2001-01-30

A governor pointed out that there will be an opportunity for the Board to revisit this in September at the Fall Retreat and if, at that time, the Board determines the numbers need to be changed, those changes can be made at that time.

RESOLVED THAT Direction #1, Focus on the Learner, be adopted in principle.

Mr. Feldman pointed out that his expectation would be that the Board approved minimal standards and if the College administration can improve the number, it would be reflected in the President’s performance rating at year end.

B.	Focus on the Employer as a Client

It was noted the date in the 4^th bullet should read September 15, 2001.  During discussion on the 3^rd bullet it was amended to read:  “Improved our share of the ‘adult education and training’ market in our catchment area by 3% SCH increase while continuing to refine our market share benchmarking capabilities, together with delivery of a corporate training business plan by April 1, 2001.

A governor suggested the employer satisfaction KPI rating should be used to measure this direction.  He suggested an additional bullet be included to maintain an overall employer satisfaction rating equal to or above the KPI system wide average.  A governor pointed out that the goal will not be known until ¾ of the way through the year.  This motion was defeated.

RESOLVED THAT Direction #2, Focus on the Employer as a Client, be adopted in principle, as amended.

At this point governors Marentette and Bearfoot-Jones left the meeting.

C.	Focus on Teamwork and Morale

The Chair pointed out that this Direction has been amended from what was approved at the Board Retreat.  The sub committee has moved “and the provision of the physical and academic resources to get the job done well” from this section to Focus on Resource Management as the last line of the preamble.  It was felt by the sub-committee that it makes more sense as part of the Resource Management section.  

			- 4 -				2001 01 30

The President noted that the 50% goal is very ambitious.  Ms. Young indicated learning plans have been developed as needed and the College has not been diligent about development of these plans.  She advised one of the important components being stressed in the organization is that ongoing training is a joint responsibility of the employee and the College.  

RESOLVED THAT Direction #3, Focus on Teamwork and Morale, be adopted in principle as amended to delete the word ‘management” in the bullet.

D.	Focus on Innovation

RESOLVED THAT Direction #4, Focus on Innovation, be adopted in principle.

E.	Focus on Financial Management

RESOLVED THAT Direction #5, Focus on Financial Management be adopted in principle.

F.	Focus on Resource Management

In response to a governor’s inquiry about what the IT Strategy would be, Ms. Logan noted the IT Strategy is the infrastructure and administrative systems and incorporates elements of distributed learning as it relates to the infrastructure but would not incorporate elements such as any program-based technology.

It was noted the date for establishment of the 400- bed student residence should be September 2002.  A governor requested the administration to prepare a time-line graphic for all of the dates associated with the building of the residences.

RESOLVED THAT the Direction #6, Focus on Resource Management be adopted in principle.

It was then,

RESOLVED THAT the Strategic Directions for 2001-2002, be approved as presented and amended by the Board over the course of this meeting.

			- 5 -			2001-01-30

4.2	College Student Policy

Dr. Donovan advised that all of the student associations have been involved in putting this document together.  She acknowledged the work of Mr. Don France who took on the task of doing the first draft document for the SRC and Ms. Donna Moro who worked with the SRC and the SAA.  She also acknowledged Ms. Patricia McFarlane who worked with the Thames Students Incorporated.  

RESOLVED THAT the Memorandums of Understanding with the Student Representative Council, Student Athletic Association and the Thames Students Inc., be accepted as presented.

5.0	MONITORING REPORTS

5.1	College Annual Report to the Ministry 1999-2000

This item was deferred to the next meeting due to the time.

6.0	INFORMATION REPORTS

6.1	Foundation Liaison Report

Deferred.

6.2	College Sector Highlights

This item is provided for information only.

6.3	Financial Statements for the period ending December 31, 2000

This item is provided for information only.

7.0	CORRESPONDENCE

A listing of the correspondence is attached for information.

At this point a Board member recognized the significant accomplishment of Board Member Stephen Funtig who was successful in passing his U.S. Boards.  The Chair then acknowledged Ms. Connie Pare who recently received her Master’s Degree.

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8.0	DATE OF NEXT MEETING

The next meeting of the Full Board will be on Tuesday, February 27, 2001 in Windsor.  There was a request for a presentation to the Board at the next meeting on the Key Performance Indicators.